Busy inbox? Drowning in emails? Distracted by the ping of email notifications?

You're not alone!

This week, we'll explore how Generative AI can transform your email workflow, from crafting compelling messages to streamlining your inbox management.

Spotlight

Did you know the average employee spends 4.1 hours a day on email? Add the 23 minutes of time it takes to re-focus on a task after being distracted by emails.

This is where the Generative AI tools (GenAI) tools designed to work directly with your email inbox come in, saving you time and reclaiming your focus.

Email AI Toolbox

Gemini Advanced

Enter Gemini Advanced, your personal email assistant.

Gemini Advanced is Google’s version of ChatGPT, we’re focusing on Gemini Advanced because it incorporates with Gmail. There are two ways to use it:

• within the Gmail platform

• within the Gemini Advanced platform

Price: Free 2 month trial & $32 per month after that

Here's what it can do for you:

• Drafting Help: Gemini can analyse your information and draft an email based on a short prompt. Need a friendly reminder about a delayed payment? Just tell Gemini who it's to and the situation, and it will craft a professional yet firm email in seconds.

• Editing Magic: Wrote something but it feels text heavy? Gemini can edit your emails for clarity, conciseness, and even tone. Let Gemini ensure your emails are polished and professional.

• Streamlined Workflow: Whether you need to shorten a lengthy email or rephrase something for better impact, Gemini can handle it all.

Clean Email

Is an email inbox cleaner app. Allowing you to delete unwanted emails and automate email cleaning tasks. Works across a number of platforms: Yahoo, Gmail, Hotmail, AOL and your company email address

• Price: You can try it free with some elements locked and then it becomes $9.99 per month

• Focus on staying secure: Clean Email prioritises data security and privacy. They don't store, sell, or analyse your data beyond their functionalities. Learn more on their website.

Superhuman

This email app takes the AI experience one step further. It offers features like voice-to-text functionality for composing emails and summarising lengthy email threads. Essentially it would take the place of Gemini Advanced & Grammarly as it has advanced prompt functionalities (e.g. changing text to another language) and fixing spelling and grammar.

• Price: Starting price of $25/month

• Why you’d use it: takes AI email assistance to the next level. If you want a faster and more advanced way of handling emails and budget isn’t an issue.

• Data Privacy:

  Your private data will not be used to train any machine learning models for Superhuman or OpenAI when you use Superhuman's AI features. Any information, including personal data, that you furnish while using Superhuman's AI features will be shared with OpenAI solely for the purpose of functioning of Superhuman's AI features. (Terms)

Prompts

Prompt for Late Content

Act as a [insert profession] and write a professional email reminding the client [insert name] that the content for [name of campaign/project] is [#] days overdue. Explain that the consequences of being later than 14 days will result in [explain consequences e.g extended timeline, additional fee]

Prompt for Team Project Update

Act as a CEO and create an email for me to send the team, linking to our process platform e.g. asana. Highlight the following key milestones and expectations for each team member and any potential roadblocks or challenges to be aware of.

Prompt for OOO Message

Help me write a creative, short and friendly Out of Office Message, before you do, please ask me questions that I can answer to help you write this email

Resources

That’s week one!

A snapshot look into how AI can help you save time and increase productivity when dealing with emails.